Your workplace may ask you to choose a Substitute when requesting time off. This names a colleague who covers for you; it does not transfer your scheduled shifts to them.
Your workplace chooses which time-off policies use substitutes. If the option is missing, the
policy you picked does not ask for one.
Ask someone to cover
1
Choose a colleague
In Request time off, choose a person in Substitute. Check any warning that they are away
during your dates.
2
Send the request
Complete the remaining fields and submit. When confirmation is required, your colleague is asked
before the leave approval continues.
3
Read their answer
Open your request to check the substitute’s response. If they decline, use the available action
to ask again or choose someone else.
When someone asks you
Open the request from Inbox, under To do. Read the dates and the cover message, then confirm or decline. Confirming cover is not approving the other person’s leave. Their manager may still need to decide. You can also ask Begin AI to name a colleague on a request you have already sent, or to answer a request to cover. Its card shows the request’s dates and the person, read from the request itself. Under Automatically approve, naming a colleague happens without a card; an answer always asks first, because confirming cover is final.Ask Mari Tamm to cover my time off in the week of 7 December.
Next
Request time off
Choose the dates and send your request.
Swap a shift
Use a swap when a scheduled shift must change hands.
Still need help?
Contact support
Email the Begin team and we’ll get back to you.
Ask Begin AI
Open the AI assistant and get instant answers based on these docs.