Create a contract from a template in the person’s Documents tab, complete any missing details, then send it for signing. Creating the document and collecting signatures are separate steps.
Prepare the document
You need permission to edit the person within your visibility scope for contract lifecycle and signing actions. Access to their private documents and permission to manage templates are separate; ask your administrator to check each if a control is missing. Using a person’s private fields, such as bank details and national ID, needs View private details for that person. Saving those fields back to their profile needs Edit private details for the same person.1
Open People → person → Documents
Choose New → New document and pick the contract template.
2
Complete the missing details
The generated document opens in the editor. Fill the fields named in the side panel and check
the result. Fields saved back to the profile are available when you generate another document.
3
Review the whole contract
Check the person’s details, job, pay and dates. Resolve unfilled placeholders before sending it.
Collect the signatures
Choose Send for signing from the document’s actions. Check the signers and their email addresses, then send. Each signer can sign as soon as the request is sent; there is no required turn order. Each send uses one of your plan’s monthly e-signatures. When they are used up, Send for signing is refused until you buy credits or upgrade in Settings → Billing and plans (Buying e-signature credits). A round you cancel before anyone signs is not counted. The employee can follow their signing link without signing in to Begin. They must read the document to the end before continuing. Signers choose Estonia, Latvia or Lithuania and sign with Smart-ID, Mobile-ID, ID-card or eParaksts. Open Signing status to see each party’s progress. Once signing completes, the document shows Signed and offers Download signed file. Cancel signing closes the current signing round and prevents its recipients from signing through it. Sending locks the document until the round ends, and a signed contract cannot be edited. Generate a new contract for changed terms.Deactivating or offboarding the person does not end the contract or stop a signing round. Use
Mark ended first if the contract should end; a manager limited to their own team cannot act on
a departed person’s contract afterwards.
Record a contract signed elsewhere
Use Mark as signed for a contract signed on paper or outside Begin. Enter its signing date and optionally attach a PDF or supported signature container. The date cannot be in the future. Signed copies can be PDF,.asice, .bdoc or .sce files.
Begin records who marked the contract and when; it does not verify an externally recorded
signature. Cancel an active signing round before using this action.
Next
Employment details
Check the employment dates and reporting manager.
Recording pay changes
Update the pay record alongside agreed terms.
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