An acknowledgement records that a person read and confirmed a document. It is not a signature on a contract. The Acknowledgements guides own the detail; this page shows where the feature meets your documents.
Beta
Document acknowledgements are rolling out gradually. If a document’s menu has no Request
acknowledgement and the sidebar has no Acknowledgements, ask us to turn the feature on.
Start from a document
Open the document’s menu and choose Request acknowledgement. The request form opens with that document selected; add more documents, choose the audience and set the deadline. You need Full access to every document in the request, and for a document carrying a pay figure or private details, the permission to see them for the person it is about.Ask about a document on another website
When a document must stay where it is, such as a PDF on your intranet, choose New → New linked document, give it a name and its Web address, then request acknowledgement as usual. Begin keeps the address and a fingerprint of the file (a code that changes whenever the file changes), never a copy. It reads the file every day, and when the file changes it asks everyone to confirm again. Begin cannot tell who runs the website, so check the address points at the copy people should read. To point the document somewhere else, open it and choose Change address; that asks everyone again too. Each person selects Open document before they can confirm, and their receipt records the address and the fingerprint of the file they were asked about.Check one person
Open People → person → Acknowledgements to see that person’s pending and confirmed items, with history and signed files where they exist. A signed file of a document carrying a pay figure also needs View pay data for the person it is about, one carrying a national ID, bank details or birthday needs View private details, and one carrying a phone number, address or custom profile field needs access to that person’s People profile. You need workspace-wide acknowledgement read access, or acknowledgement access for a direct report. Each person sees their own list under My profile → Acknowledgements.Confirm by e-signature
E-signature asks the person to sign instead of typing their name. It needs contracts (qualified e-signing) enabled for your workspace, and each signature uses one of your plan’s monthly e-signatures (Buying e-signature credits). For a linked document, the person signs a receipt naming its web address and the fingerprint of the file Begin read there, so the signature points at that exact file.Next
Acknowledgements overview
See who can see requests and how completion is counted.
Requesting acknowledgements
Build and send a request for one document or a pack.
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