A working time policy sets the full-time week: its weekly hours, and how many fall on each day. Begin counts each person’s monthly norm from those days, less public holidays. A person contracted for fewer hours than the week gets a smaller norm in proportion: 30 hours on a 40-hour week is 75%. A new workspace, including one brought over from Classic, starts with Full-time week: 40 hours, Monday to Friday, for everyone. If the team works another week, such as Latvia’s six-day week, change the policy.
Set the week
1
Open the policy
Go to Policies → Working time. Open Full-time week to change it, or open Add and
choose Working time policy for a group whose week differs.
2
Set the weekly hours and the working days
On the Week tab, enter Weekly hours and tick the working days. Begin splits the hours
evenly between the ticked days. Change any day’s hours after that, and Weekly hours follows
what the days add up to.
3
Set the audience
Use Applies to to choose everyone or selected
people, positions or departments. When several match, the most specific one decides the person’s
week.
4
Choose when it starts and save
A change counts from its Apply from date. A month that spans the change counts the days
before it on the old week. A new policy also starts on its Apply from date, and an archive
ends the policy on it, so a department’s new week can be set up ahead of 1 January.
Use the week for repeating shifts
Turn on Follow working time and holidays in a shift pattern to use this week when planning its shifts for each person. Begin skips weekdays with zero hours and limits each day’s paid hours to the policy’s hours, scaled to the person’s contracted hours on that date. Public holidays and shortened days also reduce what can be planned. The pattern keeps its cycle and shift start times. It can shorten or skip a shift, but never lengthens one or fills an empty day. To apply a changed week to shifts already planned, regenerate the rota.Ask Begin AI
Begin AI (Cmd / Ctrl + J) can create, change or archive a working time policy. On Manually approve it shows the change on a card and saves nothing until you confirm. On Automatically approve a new policy or a change applies at once, and only archiving waits for you, including a change that sets Status to Archived. See approval modes.Create an active working time policy called Office week: 37.5 hours, 7.5 a day Monday to Friday
How absences count
A full-day absence takes off the hours the person was rostered that day. On a day inside the absence with no shift, it takes off nothing. If the absence covers no shift at all, each day takes off its hours in this week, so a day with no hours takes off nothing. An absence on a weekend or a public holiday never reduces the norm. Two full-day absences on the same day take off its hours once.Roster all of an absence or none of it. A week of leave that covers one rostered shift takes off
only that shift’s hours: its other days have no shift, so they take off nothing.
Next
Hour columns
Read the norm beside worked and absence hours.
Overtime
Choose when hours above the norm become overtime.
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