Terminal identifiers

Use Identifiers on a person’s profile to manage how a terminal recognises them. This is separate from the email address and invitation they use to sign in to Begin.

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Set or replace a PIN

Open People → person → Identifiers. Choose Add PIN if the person has none. Use Show PIN to read an existing PIN and share it with the person privately. Generate new PIN replaces the current one. The old PIN stops working immediately, so give the person their replacement before their next shift. A PIN works across terminals, but PIN clock-in must be allowed by the clocking policy. The card warns you when terminals will not accept it.

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Check cards and device identifiers

The list shows card, face and fingerprint identifiers associated with this person. Check the type and device information before removing one. You can select several identifiers for a bulk action. Enrollment on a device and assigning an identifier to a person are separate from adding a PIN. An empty list does not mean the person has no Begin account. Removing a card or biometric identifier does not deactivate the person’s Begin account. Use Deactivating and removing people to stop account access.

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Record the biometric agreement

The agreement panel shows whether face or fingerprint use is covered. Use Ask the person to confirm to choose an agreement template and send it for their confirmation. Choosing the template also needs the Document templates setting on your role. If the agreement was completed on paper, open the biometric identifier’s row menu and choose Record consent. Enter the agreement date and reference. When assigning an identifier, Already signed on paper offers the same route. Use Withdraw consent when the recorded permission is withdrawn. Review which biometric identifiers will be removed before confirming Withdraw and remove. Sending an agreement request does not record consent. Check that the confirmation or signature has completed before treating biometric use as covered.

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Ask Begin AI

Begin AI can make the same changes from the chat: delete or reassign an identifier, choose which terminals hold it, link a waiting capture to a person, add or replace a PIN, and record, withdraw or ask for a biometric agreement. Each change waits on a card that names the records it touches, such as the person, the capture or the terminals, and says when the change would be refused. Begin AI never sees or chooses a PIN. It generates one, and you read it with Show PIN on the person’s profile.

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Next

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