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A deleted person with a remaining restore window and Restore action A deleted person with a remaining restore window and Restore action Use Deactivate to stop someone’s access while keeping their records. Use Delete person when you intend to remove the person and start the deletion countdown.

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Stop access and keep history

You need Deactivate & reactivate to deactivate someone. Deleting or restoring them needs permission to delete people, and the person must be within the scope your role can manage. Right-click the person in People, or open … on their profile, and choose Deactivate. Read the confirmation and confirm. Their status changes to Suspended; their records remain. Use Activate on a suspended person to restore access. A person with Left status can also be activated. You can select several rows and use the corresponding bulk action.
The workspace owner cannot be deactivated or deleted. The owner must transfer ownership before leaving.

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Delete a person

Choose Delete person from their menu. The confirmation asks you to type the person’s full name before the button enables; check the consequences it lists. For a bulk deletion, check the selected count too. Access ends and the person leaves the normal list. The record moves to Recently deleted, with a 90-day window before permanent erasure. Ending their job is a separate change to their employment record.

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Restore or permanently remove them

Open … → Recently deleted from the People page header. Each row shows how much time remains and the actions available for that record. Recently deleted person with 84 days remaining and the Restore action Recently deleted person with 84 days remaining and the Restore action Choose Restore while it is available. If their email address is now on another person’s profile, change that address first. Restoring brings the record back without restoring access, work assignments, calendar connections or biometric identifiers. Activate or invite the person as needed, then reassign their work and terminal identifiers. If personal information has already been removed, read the confirmation: restoring the employment record does not recover the erased identity. Some erased records cannot be restored.
Delete permanently now brings erasure forward instead of waiting for the remaining days and also asks for the person’s full name. Once erased, the record, payroll history included, cannot be recovered.
A person’s data deletion request needs its own answer. Do not treat an ordinary deactivation as completing that request.

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Next

Employment details

Set the end date on the job.

Data deletion requests

Answer a request about personal data.

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