Use Job & pay on a person’s profile to maintain their employment record. This is separate from the positions, departments and locations assigned to them for scheduling.
You need permission to edit people to change a job. Pay has its own permission; you can create a
job without entering pay.
Add a job
1
Open People and choose the person
Select Job & pay.
2
Choose Add job
Enter the job title and employment type. Set the start date. For a fixed-term contract, set the
End date as well; leave it empty for an open-ended job.
3
Set Reports to
Choose the person’s reporting manager. This is also the relationship used by direct-report
visibility rules.
4
Save the job
Add initial compensation if you have permission and know it, or leave pay for later. The record
appears under Current job.
Correct an existing job
Open … on Current job and choose Edit. Correct the details and save. Use Record pay change for a new rate or contracted hours, rather than treating it as a job-title change. Payroll contract ID and Contract number belong to the employment record when your form offers them. Enter the identifiers used by your payroll process; they do not create a signed document.End employment
Choose End job from the current job’s menu, enter the end date and confirm. The job becomes inactive and remains available as employment history. Pay changes dated after its end are removed. If the person returns, use Add job to record the next period.Ending a job and deactivating account access are separate actions. Review Deactivating and
removing people when someone leaves.
Next
Recording pay changes
Record a rate or contracted-hours change.
Creating and signing contracts
Prepare and sign the employment document.
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